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Requisition Number: 38629
Position Title: Executive Assistant III
Location: 777 Long Ridge Rd Stamford CONNECTICUT United States 06902
Duration: 4 months
Recruiter Name: Ramesh Nagaraja Rao
Recruiter Email: Ramesh.N.ilink@tajtech.com

Job Description

•Role: Executive Admin/HR
•Provide full range of executive level administrative support for Client's Leadership.
•In addition, provide support in a coordinator capacity with a specific focus on process management, data reporting, file compliance and internal communications.

Essential Responsibilities:
•Answering the telephone and ensuring clear and concise messages and strong professionalism
•Planning & creating meetings and managing heavy calendars
•Arranging for complex travel plans and events and prepare/reconcile T&L and Pcard reports
•Process invoices and ensure timely vendor payments
•Coordinate activities and meetings, planning for certain on-site and off-site events; includes coordination with outside parties
•Follow-up on emails, including mail distribution and re-route to appropriate individuals
•Ability to quickly and efficiently prepare PowerPoint presentations and preparation of general correspondence
•Ensure documents are posted accurately and timely in preparation for meetings/conference calls
•Attend staff/team meetings as required
•Travel (book on-line flight reservations and coordinate all travel/meeting logistics)
•Copying, typing, faxing, filing, updating/inputting business contacts, ordering/ maintaining office supplies/equipment
•Other duties and special projects as required

•Minimum of 7 years of progressive administrative assistant experience
•Minimum of 4 years of experience working in an executive administrative capacity
•Minimum of 4 years of experience working with Microsoft PowerPoint, Word, Excel and Outlook

Desired Characteristics:
•Associates or Bachelor’s Degree
•Prior experience working with Senior Executives and interfacing with leadership
•Minimum ten years administrative assistant experience
•Strong organizational and time management skills
•Strong interpersonal skills with ability to interact with individuals at all levels of the organization
•Ability to manage multiple projects effectively and with minimal supervision
•Dedicated, flexible and dependable team player
•Ability to accept responsibility and handle confidential information
•Excellent proficiency of Microsoft PowerPoint, Excel and Word
•Impeccable organization and efficiency skills
•Strong attention to detail
•High level of integrity, confidentiality and self-confidence
•Clear, concise and articulate communication skills (verbal & written)

“TAJ Technologies, Inc. is an EEO/AA Employer: women, minorities, the disabled and veterans are encouraged to apply”

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