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Requisition Number: 38847
Position Title: Executive Assistant III
Location: 777 Long Ridge Rd Stamford CONNECTICUT United States 6902
Duration: 8 months
Recruiter Name: Ramesh Nagaraja Rao
Recruiter Email: Ramesh.N.ilink@tajtech.com

Job Description


Description:
•Provide comprehensive administrative and logistical support to the PayPal and Amazon team.
•Independently handle administrative duties in a discreetand professional manner. Ensure the team's schedules progress smoothly, commitments and deadlines are met and all meetings, reviews and conferences are organized effectively.

Responsibilities:
•Maintain and coordinate calendars, schedule appointments and meetings, arrange travel schedules and itineraries.
•Process and reconcile Travel & Living expense accounts.
•Order and track office supplies.
•Coordinate Business Events (i.e. onsite meetings,conferences, business dinners, client meetings, offsite meetings, etc.); handle all logistical details including participant travel.
•Take full responsibility for generating and finalizing the format of all PowerPoint presentations, as requested (advanced level, complicated financial data presentation, graphics etc.).
•Develop work product leveraging Microsoft Excel/Word, type letters, memos, charts, reports,
•proposals, contracts, agreements or other types of correspondence and maintain records of all documents.
•Undertake specific projects, as requested.
•Assist hiring managers in on-boarding activities for new employees.
•Provide general office administrative services including telephone coverage, mail and fax processing and distribution, file set up and maintenance, photocopying, etc.
•Organize & document Team meetings. Produce agendas andcall relevant documentation prior to meetings.
•Communicate information/actions to meeting participants.
•Ad-hoc administrative duties, including screening/redirecting telephone calls/general inquiries

Skills
•High School Diploma or GED.
•Minimum of 3 years Executive level secretarial/administrative experience.
• Requires professional experience in working with senior level executives within and outside the company as well as with clients, vendors, visitors, and other dignitaries
•Minimum of 2 years’ experience preparing PowerPoint presentations with varying levels of complexity, and advanced usage of Microsoft Office
•Minimum of 2 years’ experience of utilizing advanced meeting tools, such as WebEx, multiperson/ multi-site Video Conferencing,
•Collaboration tools (e.g. SharePoint), etc.
•Minimum of 1 year experience facilitating the New
•Hire Onboarding/Employee Transfer process
•including processing requests/transaction,
•Ordering equipment, office setup, etc.

Desired
•Excellent written and verbal communication skills.
•Demonstrated exceptional organization skills
•Demonstrated efficiency at prioritizing high volume of assignments
•Demonstrated evidence of unyielding integrity and ability to preserve absolute confidentiality
•Exceptional follow-up and follow through skills
•Detail-oriented and proven organizational skills
•Ability to multi-task, work well under pressure and prioritize responsibilities required
•Bachelor¡¦s degree from an accredited college/university or equivalent work experience

Preferred:
•Experience working in a non-structured, fastpaced, challenging and ever-changing work environment
•Strong interpersonal skills ¡V able to interact with all levels of the organization

“TAJ Technologies, Inc. is an EEO/AA Employer: women, minorities, the disabled and veterans are encouraged to apply”

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